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USA Sofeball Annual Meeting & Tradeshow

October 30, 2018

Dear 2018 USA Softball Ann. Mtg Tradeshow Exhibitors:

We are pleased to inform you that Event 1 Productions has been selected to serve as your Official Service Con-tractor for your decorating needs at the 2018 USA Softball Ann. Mtg Tradeshow to be held October 30, 2018 at the Cox Convention Center in Oklahoma City in Ballroom C.

Event 1 Productions offers many other services and rental equipment, to help maximize your exposure at the 2018 USA Softball Ann. Mtg Tradeshow.

Please take note of the following:

The trade show will be held in Cox Convention Center, Ballroom C located at 1 Myriad Gardens, Oklahoma City, Oklahoma 73102. The exhibit hall is carpeted.

If you need to pin, staple, tack, products or sign, or other information we ask that you not pin, staple or tack to the drape. Event 1 offers Presentation Boards for such needs, you will find them in online and within the vendor packet.

All electrical, telephone and internet services are provided directly by the Renaissance Hotel. Please go to to download the PSAV forms. You will also find the forms attached to this email.

All exhibitor vendor orders must be paid in full prior to Event 1 Productions move-in.

Discount Deadline Date: October 16, 2018 @ 5:00 PM (Central Time)

All freight will be received at the ABF warehouse and transported to the Cox Convention Center. After the show an Event 1 Productions representative will be available to help make shipping arrangements out of the show. If you have an account or would like to use a carrier other than ABF, please make arrangements to have all ship-ments picked up by 10:30 PM on October 30, 2018. All freight remaining at that time will be forced out collect to a common parcel carrier within 10 business days. You can also find forms for ABF, the official freight carrier, at-tached to this email.

The Cox Convention Center will not accept freight for the 2018 USA Softball Ann. Mtg Tradeshow except for Oct 29 from 1:00 - 4:00 PM and Oct 30 from 8:00 AM - 4:00 PM. If you need to send freight after the deadline date and time, or have freight and drayage questions, please contact Scott Cutten @ 918-245-8006 or for assistance. A shipping information form will be placed in your booth, near the end of the show to help in making shipping arrangements.

If you need any additional assistance with planning of your display booth, marketing assistance, promotional products, theme decorations, rental items or if you need to make other payment arrangements please contact Corbin H. Potter @ 918-245-8006 or We look forward to the opportunity to serve you and helping to make this year’s event a great success!


Corbin H. Potter
Convention Services Director
Event 1 Productions, Inc.
Event Details

  • Oklahoma City Renaissance Hotel and Convention Center
    1 Myriad Gardens
    Oklahoma City, OK 73102
  • 10/17/2018
  • October 1-26, 2018 @ 4:30 PM CST
  • ABF Freight

  • 8’ Back Drape and 3’ Siderail
    1-6’ Skirted Table
    2-Premium Folding Chairs
    1-Vendor Identification Sign

Upcoming Events
October 30, 2018 USA Sofeball Annual Meeting & Tradeshow Oklahoma City Renaissance Hotel and Convention Center
January 17 - 18, 2019 Oklahoma Music Educators Winter Conference 2018 Cox Convention Center-Tulsa